• CDC Notification of Exposure Guide – NEW!
• Sample Notice of Workplace Exposure to a Communicable Disease – NEW!
• Avoiding Workplace Violence: How Businesses Should React if Customers Become Violent When Asked to Wear a Mask – NEW!
• Reopening Guidelines Checklist – NEW!
• EEOC Consolidated Resources
• Reopening Guidance for Cleaning and Disinfecting Public Spaces, Workplaces, Businesses, Schools, and Homes
• VDH: Releasing Cases and Contacts from Home Isolation and Quarantine
• COVID-19 Employee Health Screening Form
• OSHA Guidance on Preparing Workplaces for COVID-19
• COVID-19 Childcare or Sick Leave Authorization
• Families First Coronavirus Response Act: Questions and Answers – Updated with More Information
• Employee Rights – Paid Sick Leave and Expanded Family and Medical Leave Under the Families First Coronavirus Response Act
• Families First Coronavirus Response Act: Chart
• Coronavirus and the Law: Families First Coronavirus Response Act 
• COVID-19 and FLSA/FLMA
• Comprehensive and Updated FAQs for Employers on the COVID-19 Coronavirus (Fisher Phillips)

The CDC has released Interim Guidance for Businesses and Employers to Plan and Respond to Coronavirus Disease 2019 (COVID-19), designed to help “prevent workplace exposures to acute respiratory illnesses, including COVID-19, in non-healthcare settings.”

The CDC recommends:

• That in order to prevent stigma and discrimination in the workplace, use only the guidance described here to determine the risk of COVID-19.
• To not make determinations of risk based on race or country of origin, and be sure to maintain confidentiality of people with confirmed COVID-19.
• To actively encourage sick employees to stay home.
• To emphasize respiratory etiquette and hand hygiene by all employees.
• To perform routine environmental cleaning.
• To advise employees before traveling to take certain steps.
• To encourage employees who are well, but have a sick family member at home, to notify their supervisor.

If an employee is confirmed to have contracted Coronavirus (COVID-19), employers should inform fellow employees of their possible exposure in the workplace, but maintain confidentiality as required by the Americans with Disabilities Act (ADA). Read the CDC guidance here.

The U.S. Equal Employment Opportunity Commission (EEOC) has issued guidance on Pandemic Preparedness in the Workplace and the Americans With Disabilities Act. Questions addressed in this document include:

• How much information may an employer request from an employee who calls in sick, in order to protect the rest of its workforce when an influenza pandemic appears imminent?
• When may an ADA-covered employer take the body temperature of employees during a pandemic?
• Does the ADA allow employers to require employees to stay home if they have symptoms of the pandemic influenza virus?
• When employees return to work, does the ADA allow employers to require doctors’ notes certifying their fitness for duty?

Additionally, the CDC recommends employers should prepare for possible increased numbers of employee absences due to illness in employees and their family members, dismissals of early childhood programs and K-12 schools due to high levels of absenteeism or illness:

• Employers should plan to monitor and respond to absenteeism at the workplace. Implement plans to continue your essential business functions in case you experience higher than usual absenteeism.
• Cross-train personnel to perform essential functions so that the workplace is able to operate even if key staff members are absent.
• Assess your essential functions and the reliance that others and the community have on your services or products. Be prepared to change your business practices if needed to maintain critical operations (e.g., identify alternative suppliers, prioritize customers, or temporarily suspend some of your operations if needed).

• Protecting Kids During COVID-19
• U.S. Department of Labor Issues Enforcement Guidance For Recording Cases of COVID-19
• IACP COVID-19 Fact Sheet
• Policing in a panic: COVID-19 response lessons agencies should immediately implement by Chief Joel F. Shults, Ed.D. at Policeone
• Ensuring Continuity of Police Operations During COVID-19
• COVID 19 Briefing 1 By: Jack Ryan
• COVID 19 Briefing 2 By: Jack Ryan
• COVID 19 Briefing 3 By: Jack Ryan
• International Association of Fire Chiefs COVID-19 Resources
• Virginia Association of Chiefs of Police COVID-19 FREE WebEx for Members
• COVID-19 Fire & EMS Impact Dashboard
• Commonwealth’s Attorneys Services Council (CASC) Guidance re EO-53
• Law Enforcement Considerations for COVID-19
• CDC Guidance for Law Enforcement
• CDC Guidance for EMS/First Responders

• DOLI Outreach, Education and Training for the COVID-19 Emergency Temporary Standard, 16VAC25-220 – NEW!
• VOSH & DOLI COVID-19 Emergency Temporary Standard – NEW!
• OSHA Guidance on Preparing Workplaces for COVID-19
• VRSA Respiratory Guidance During COVID-19
• VDH – Releasing Cases and Contacts from Home Isolation and Quarantine

Consistent communications is key – to both internal and external stakeholders. It is important to establish a process for communicating information to stakeholders regarding your outbreak response plans and latest COVID-19 information.

• Recorded Webinar: Crisis Communications in the Time of COVID-19
• CDC Crisis + Emergency Risk Communication (CERC) Manual

Trust and Credibility Are Key:

Do not release any information that has not been thoroughly vetted. Communicate in a timely manner, address misinformation, express empathy, and reaffirm your commitment to ensuring the safety of the community and staff.

Communications Channels:

Stakeholders receive information through a variety of communications channels, including: the local news; social media; direct e-mail communications; your entity’s website; and more.

To maximize receipt of your message, distribute information widely throughout as many communications channels as possible.

The Virginia Department of Health has developed a web page dedicated toward communicating about the Coronavirus. Consider developing a similar page on your entity website that you can point stakeholders to in other communications. Keep the page up-to-date with the most recent information and news.

Messaging:

Ensure your messaging is consistent and key throughout all communications. While you may not have all the answers, be prepared to address what your entity is doing to address the impact of Coronavirus (increased monitoring, education initiatives, etc.) and focus on your entity’s commitment toward keeping various publics informed and safe.

• CDC: COVID-19 Communication Plan for Select Non-healthcare Critical Infrastructure Employers – NEW!
• CDC: Case Investigation and Contact Tracing in Nonhealthcare Workplaces – NEW!
• CDC: Skin Irritation From Prolonged Use of Tight-Fitting Respirators – NEW!
• CDC: How Collecting and Analyzing COVID-19 Case Job Information Can Make a Difference in Public Health – NEW!
• CDC Carpooling Infographic – NEW!
• Classroom Risk Management in the COVID World – NEW! (Updated)
• COVID-19 Response and Infectious Disease Prevention Plan Template – NEW!
• NSC Physical Considerations Return-to-Work Guidance – NEW!
• CDC Resuming Business Toolkit – NEW!
• CDC Interim Guidance for Businesses and Employers Responding to COVID-19 – NEW!
• CDC COVID-19 Employer Information for Office Buildings – NEW!
• CDC Guidance for Administrators in Parks and Recreational Facilities – NEW!
• CDC Guidance for Child Care, Schools and Youth Programs
• CDC Guidelines for School Reopening
• CDC Reopening Guidance for Cleaning and Disinfecting Public Spaces, Workplaces, Businesses, Schools, and Homes
• CDC -What Bus Transit Operators Need to Know About COVID-19
• VRSA Respiratory Guidance During COVID-19
• CDC Guidance on Respirators
• Virginia Department of Health Coronavirus Information
• CDC Coronavirus Situation Summary
• CDC Coronavirus Information
• CDC Guidance for Businesses/Employers
• COVID-19 Facts
• Steps to Prevent Others From Getting Sick

• Electronic Meeting Guidance – courtesy of the Virginia Municipal League
• Electronic Meetings Under FOIA and Coronavirus State of Emergency

The CDC encourages all employers to be ready to implement strategies to protect their workforce from COVID-19 while ensuring continuity of operations. During a COVID-19 outbreak, all sick employees should stay home and away from the workplace, respiratory etiquette and hand hygiene should be encouraged, and routine cleaning of commonly touched surfaces should be performed regularly.

Employers should:

• Ensure the plan is flexible and involve your employees in developing and reviewing your plan.
• Conduct a focused discussion or exercise using your plan, to find out ahead of time whether the plan has gaps or problems that need to be corrected.
• Share your plan with employees and explain what human resources policies, workplace and leave flexibilities, and pay and benefits will be available to them.
• Share best practices with others to improve community response efforts.

Recommendations for an Infectious Disease Outbreak Response Plan:

• Identify possible work-related exposure and health risks to your employees. OSHA has more information on how to protect workers from potential exposures to COVID-19.
• Review human resources policies to make sure that policies and practices are consistent with public health recommendations and are consistent with existing state and federal workplace laws (for more information on employer responsibilities, visit the Department of Labor and the Equal Employment Opportunity Commission websites).
• Explore whether you can establish policies and practices, such as flexible worksites (e.g., telecommuting) and flexible work hours (e.g., staggered shifts), to increase the physical distance among employees and between employees and others if state and local health authorities recommend the use of social distancing strategies. Ensure that you have the information technology and infrastructure needed to support multiple employees who may be able to work from home.
• Identify essential business functions, essential jobs or roles, and critical elements required to maintain operations. Plan for how your entity will operate if there is increasing absenteeism.
• Plan to minimize exposure between employees and also between employees and the public, if public health officials call for social distancing.
• In some communities, early childhood programs and K-12 schools may be dismissed, particularly if COVID-19 worsens. Determine how you will operate if absenteeism spikes from increases in sick employees, those who stay home to care for sick family members, and those who must stay home to watch their children if dismissed from school. Businesses and other employers should prepare to institute flexible workplace and leave policies for these employees.
• Local conditions will influence the decisions that public health officials make regarding community-level strategies; employers should take the time now to learn about plans in place in each community where they have a business.